This privacy policy is to inform you about how Academia Properties AB handles your personal information when you either apply for or rent an apartment or premises from us. We’ll also explain what your rights are and how to contact us if you have any questions regarding your personal information.
Academia Properties AB, Corporate Registration Number 556977-5066, Adelgatan 15, 223 50 Lund – in short “Academia” or “we” – are responsible for the handling of your personal data.
The purpose of handling your personal data is to ensure that Academia can fulfil its responsibilities as a landlord of apartments and premises based on agreed contracts and legislation, as well as for administrative handling such as accounting. Personal data may be gathered partly from yourself – via our contact forms or cookies at https://academiaproperties.com/ – but also from references such as previous landlords, in the form of register statements, and in the context of credit information. We collect personal information from you as an applicant for an apartment or premises only for the purpose of administering your application or assessing your application based on the requirements we have decided upon for the application to rent an apartment or premises. For example, when applying for student housing, we will need certificates to prove your planned or ongoing studies. The personal information we handle therefore varies between different applicants, but may include name, social security number, address, telephone number and e-mail address. We also handle information relating to your apartment or room, such as reported faults or any disturbances. Special procedures are applied if your personal data is protected or if you are acting as a proxy, etc.
Handling of your personal information will take place within the EU and the EEC.
Your personal information will be stored for as long as they are necessary for the handling which is described in this policy. In the event of any treatment for the purposes specified in this policy, thereafter they are continuously deleted. As an applicant for an apartment or room, your personal data is only stored as long as you wish to remain here. If you have stated interest in an item, it will be removed in conjunction with the transfer of accommodation or premises. If you have not been allocated accommodation or premises due to unmet requirements, a note is made of this, which is saved for three months. As a tenant, a lot of your personal information is stored throughout the rental period and at any subsequent time for the necessary final settlement. Entry logs from booking and lock systems as well as image sequences from camera surveillance in public areas are usually stored for up to four weeks. Disturbance reports are usually not stored for more than two years unless they form the basis of an eviction case. The time for how long financial documents such as rent payment forms are saved is regulated by current tax and accounting laws. In the event of an eviction, a note about the reason for this may be stored for up to two years. Corresponding handling applies to you as a proxy, or manager, for example. Rental contracts, government decisions and study certificates are saved for two years after moving out.
Academia has set up clear procedures and working methods to ensure that your personal information is handled in a secure manner. Only those of our employees who need the information to fulfil their duties have access to the personal data. In addition, the data is protected by our various security systems to avoid unauthorised intrusion. We do not transfer any personal data unless expressly stated in this policy.
The bodies that your personal data may be shared with are, in part, our external partners in, for example, electricity networks, telecommunications, home insurance, etc., but also, if necessary, authorities or municipalities, as well as tenant organisations in the case of rental negotiations, or if required by law, in the case that we sell the property you live or lived in.
You are entitled to and can request a copy of the information about you that we handle. If these are inaccurate or incomplete, you can request a correction or addition. You are also covered by the right to have your information deleted upon request, unless special reasons exist for us to be able to refuse this. You may also request a restriction or adjustment of the use of your personal data if you believe this to be incorrect. You also have the right, under certain conditions, to have your personal data transferred to another personal data manager. If you have any objections about the handling of your personal data, you have the right to contact the Data Inspectorate with your complaints.
Changes can be made to this privacy policy. The latest updated version will be available on Academia Properties ABs website at https://academiaproperties.com/privacy-policy/
If you have questions about the specific content of this policy, or if you would like to contact us regarding our handling of your personal data, please write to us at info@academiaproperties.com